Quality Assurance Officer

  • Nairobi, Kenya
  • Biosciences

The International Livestock Research Institute (ILRI) seeks to recruit a Quality Assurance Officer to work under the guidance of the Quality Assurance (QA) Manager to ensure efficient and high-quality research delivery in compliance with the relevant standards and timelines within ILRI's Clinical Research Facilities and Contract Research (CRF & CR) unit.

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org

Key Responsibilities:

  1. Ensure compliance with relevant guidelines, Controlled Documents, and study protocols through the following actions:
    • Conduct study-specific audits on identified critical phases.
    • Perform audits on study schedules, study protocols (including amendments), and final study reports (including data, graphs, and tables).
    • Conduct audits on system/facility and processes, directed audits, and evaluation of subcontractors and outsourced companies.
    • Coordinate/ facilitate the hosting of sponsor audits and regulatory inspections at the Study Site.
  2. Operational tasks: Manage the day-to-day operational aspects of the quality assurance programme, including preparing, conducting, and issuing audit reports, documenting findings, observations, and critical points, and implementing corrective actions, and ensuring compliance with standards for small to mid-sized projects.
  3. Documentation and record keeping: Manage quality assurance documentation, review processes, deviations management, and change control processes to ensure continuous process improvement.
  4. Monitor and report corrective and preventive actions for non-conformance issues, communicating actions taken to Quality Assurance Manager and relevant management.
  5. Prepare and update Audit Register, Master Schedule, Master Record Index and SOP Vault to ensure that staff have access to most-up-to date procedures for carrying out their tasks effectively and consistently.
  6. Train staff on quality standards (GCP principles), procedures, and regulations as directed by the QA Manager to ensure compliance.
  7. Administration role:
    • Implement the relevant policies and procedures in alignment with the criteria for accreditation, as well as legal and regulatory requirements.to ensure the Study Site's adherence to accreditation, legal, and regulatory standards
    • Collaborate closely with Facilities and Projects Unit, EOHS, and other departments within ILRI to ensure effectiveness and efficiency.
  8. Perform other delegated tasks and activities.

Requirements

  • Masters degree in biological or natural sciences.
  • Familiarity with quality systems such as Good Clinical Practices.
  • Certificate in Quality Auditing (e.g. Certified Quality Auditor, or relevant certificate)
  • Minimum of 3 years’ experience in a similar role as quality assurance officer.
  • Proficient in computer skills.
  • Knowledge of animal health, animal welfare, biosecurity, bio-safety issues is preferred.

Post location: The position will be based in Nairobi, Kenya

Terms of Appointment

This position is at job level HG 13 and it is only open to Kenyan nationals. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes pension, medical and other insurances.

How to apply: Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Head of People and Culture through our recruitment portal by clicking on "Apply Now" on or before 3 June 2025. The position title and reference number REF: B/ 1887 /2025 should be clearly marked on the subject line of the cover letter.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.

To find out more about ILRI, visit our websites at http://www.ilri.org/

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