Assistant to Project Manager

  • 26 Apr 2019
  • Addis Ababa, Ethiopia
  • Full-time
  • Sustainable Livestock Program

The Position: The International Livestock Research Institute (ILRI) seeks to recruit Assistant to Project Manager who will be a member of Sustainable Livestock Systems program in Addis Ababa, Ethiopia.

General: The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centers dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org.

Job Purpose:           

To support Project Manager to provide project management support ensuring that the project activities run smoothly, and the set deliverables are met.

Main Duties and Responsibilities:

Proposal Development

  • Update and maintain all project documentation including project budget in project tracking system such as OCS, contracts, invoices, technical reports, financials among others

Project Planning

  • Liaising with the relevant units/departments to ensure the completion of activities and documentation to support the procurement plans of the project
  • Follow up on deliverable completion of work plans, ensuring due dates are met
  • Assist with data collection and gathering, analysis and management of project documentation

Project Execution

  • Update and maintain project records including inputting in the system such as OCS and following up on approvals and other issues
  • Assist in ensuring effective communication within administrative team
  • Gather inputs for the preparation of project reports

Project Closing

  • Create a list of electronic project documentation/files including reports, approvals and any other relevant documentation for historical record
  • Coordinate knowledge sharing activities at the close of the project

Academic and professional qualifications:

Education:

  • Bachelors’ degree in Business Administration/Management with courses/certification on Project management being advantageous

Experience:

  • At least 5 years of relevant work experience.
  • Project administration experience
  • Effective administrative skills 
  • Effective communication and writing skills
  • Experience in facilitating teamwork and collaboration across multiple functions
  • Experience working in an international organization

Duty Station: Addis Ababa

Grade: 2C Level 2

Minimum Base Salary: Birr 19,112 (Negotiable, depending on salary history of the candidate)

Terms of appointment:  This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: APM/15/2019 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 26 April 2019.

To find out more about ILRI visit our website at http://www.ilri.org

Suitably qualified women are particularly encouraged to apply.

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