CKM Support Services Assistant - External Advert

  • 30 May 2018
  • Addis Ababa, Ethiopia
  • Full-time
  • Communications and Knowledge Management

The Position: The International Livestock Research Institute (ILRI) seeks to recruit a support services assistant who will be a member of Communications and Knowledge Management (CKM) team in Addis Ababa, Ethiopia.

General: The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org

Job Purpose:

The position supports CKM management in the efficient delivery of activities and services, and in the operation of the Info-Centre activities.

Main Responsibilities:

  1. Liaises with projects and external partners to ensure all internal recharges, external invoices and payments are processed on behalf of the CKM unit, following up where necessary;
  2. Liaises with the People and Organizational Development in the preparation of consultancy contracts and ensures all payments are made in a timely manner;
  3. Liaises with ILRI services units for the arrangement of travel for CKM staff flights, accommodation, visas, etc. and prepares travel and expense reports as needed;
  4. Ensures Info-Centre clients receive a high-quality service through the identification, registration, display and circulation of relevant materials on campus, issuance of user IDs, and compilation of user statistics;
  5. Ensures the CKM archive/ stores are kept in good order, monitors office supply levels and status of fixed assets, and procures the new supplies and equipment through the ILRI online system;
  6. Tracks CKM calendar of travel, leave, absence etc., and compiles attendance records;
  7. Updates in a consistent manner the salesforce database and the ILRI Addis Ababa events calendar;
  8. Manages Addis Ababa public and meeting spaces, and provides administrative and logistic support for CKM and project events;
  9. Contributes to the ILRI-wide CKM community of practice, sharing and communicating work updates and lessons, participates in learning, reviewing and planning activities and ensures that these activities follow ILRI standards and agreed channels;
  10. Supports and covers for the Nairobi-based Info-Centre and administrative assistant where appropriate and performs any other duties as may be assigned

Academic and professional qualifications:

Education:

  • BA degree in Business Administration or related field.

Experience:

  • Two years of relevant work experience.

Skills:

  • Good communication and interpersonal skills.

Duty Station: Addis Ababa, Ethiopia

Grade: 2B

Minimum Base Salary: Birr 14,416 (Negotiable depending on experience, skill and salary history of the candidate)

Terms of appointment: This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.

The ILRI campus is set in a secure, attractive campus with dining and sports facilities.

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: CSSA/18/18 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 30 May 2018.

 

To find out more about ILRI visit our website at http://www.ilri.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

 

Suitably qualified women are particularly encouraged to apply.

 

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