The Position: The International Livestock Research Institute (ILRI) seeks to recruit a Program Manager to provide leadership in the management of Feed and Forage Development Program and ensure that the goals and objectives of the program are met. The Program Manager will also support the Program Leader in managing the program, including supporting development of program strategies, development and monitoring multi-year operational plans and monitoring and collating program outputs and outcomes. He/she will be responsible for developing multi-year program budgets, monitoring expenditure of projects and suggesting corrective action when needed. He/she will be responsible for ensuring the deployment of the institute’s Program Management Framework within the program covering all aspects of proposal development and project planning, execution, monitoring & evaluation, and closure.
General: The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org.
- Work with the Program Leader to develop and implement the program level strategy and continually review as required;
- Support development of a multi-year operational plan and monitor its implementation;
- Monitor and collate program outputs and outcomes;
- Develop multi-year program budgets, including ensuring consistency across programs;
- Effectively manage the program budget, ensuring proper allocation of expenditure, monitoring expenditures and highlighting any variances, and providing suggestions for corrective action to Project Leaders and Project Managers, including working with the Finance Unit for resolution;
- Lead the program management and administrative team (which could include Assistant Program Managers, Assistant Project Managers, Program Accountants, Communications Staff, Administrative Assistants, Office Assistants) and build their capacity on the ILRI Program Management Framework to enhance their performance;
- Work closely with the Program Leader and the People and Organizational Development (P&OD) Directorate to determine the staffing needs for the program and HR matters;
- Review requests for recruiting staff and consultants prior to approval and follow up with P&OD for execution;
- Liaise with the Finance Unit on budget and financial matters;
- Ensure the implementation of the institute’s Program Management Framework (PMF) across the program and contribute to its continued development. Specifically:
- Coordinate and participate in the development of concept notes and/or proposal components including completing the relevant documentation on risk assessment, project budget and project work plan, drafting agreements;
- Support the Program Leader/Project Leaders to undertake due diligence activities related to suitability and capability of Program partners/sub-contractors such as identifying the resource skills of ILRI team, checking past experience with the partner, compliance with ILRI and donor guidelines, ensuring the strategy and plans align with Program Management Framework;
- Manage the program opportunity pipeline to ensure timely delivery, compliance and adherence to the Program Management Framework process.
- Assess and plan future procurement needs and work with the Supply Chain Unit to create detailed procurement plans;
- Liaise with the Legal Unit to draft partner and donor agreements and incorporate the necessary changes;
- Work with the Project Leaders/Project Managers in the development of an exit strategy/sustainability plan for all projects;
- Work closely with the Project Leaders/Project Managers to define research compliance requirements, undertake risk assessment and contribute to the development of mitigation strategies;
- Lead the development of project work plans by assessing alignment, establishing timelines and obtaining the necessary approvals;
- Work with the Communication Knowledge Management team to develop the communication plan, monitor and guide the communications outputs from the program to ensure their relevance and appropriateness.
- Maintain effective working relationships with partners, beneficiaries, and stakeholders and facilitate effective flow of information between all partners, team members and relevant stakeholders in program activities;
- Work closely with the Monitoring and Evaluation Specialists to ensure program level monitoring, data analysis and reporting to support effective program management;
- Oversee Program reporting, identify any areas of and recommend solutions;
- Ensure that CGIAR and ILRI policies relating to Intellectual Property, Open Access, P&OD and others are being followed at the Program level
- Oversee the closure activities for the projects which includes the disposal of physical assets, research materials and staff separation/ reassignment, archiving of documentation, impact assessment in line with the PMF process;
- Work with the Project Leader and Communications Staff to ensure knowledge dissemination and capacity development to all relevant stakeholders by mobilizing participation from as many project stakeholders as possible, including project team members, partners, donors, and other key stakeholders.
- The Program manager will be expected to act as the Project Manager for a number of projects, depending on the size and complexity of the program
Academic and professional qualifications:
- Masters/ Advanced Degree in Business Management, Business Administration or related field.
- Program Management Certification
- A least 7 years’ program management experience with 3 years' at managerial level
- Excellent managerial and multitasking skills,
- The ability to plan effectively and manage risks
- Stakeholder engagement skills,
- Effective negotiation skills
- Problem solving skills
- Proven experience in coordinating global projects with numerous partners
- Experience in development and implementation of projects
- Advanced technical reporting skills
- Excellent people management skills in a multicultural setting
Duty Station: Addis Ababa, Ethiopia
Minimum Monthly Base Salary: Birr 57,880 (Negotiable depending on experience, skill and salary history of the candidate)
Terms of appointment: This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.
Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: PM/04/18 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 27 March 2018.
To find out more about ILRI visit our website at http://www.ilri.org
To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/
Suitably qualified women are particularly encouraged to apply.
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